Project Coordinator

Build great workplaces with us.

At Blackburn Young, we help organizations create inspiring, functional workplaces through thoughtfully selected furniture, architectural interiors and exceptional project delivery.

As a leading MillerKnoll dealer in Vancouver, we work with businesses, designers and architects to bring workplace environments to life. We're a close-knit team that takes pride in the details, values strong relationships and believes that how we deliver a project matters just as much as the products we provide.

We're looking for a Project Coordinator who thrives on organization, enjoys solving problems and takes genuine satisfaction in keeping everything moving.

The opportunity

No two days are quite the same.

You'll be at the centre of our project delivery process, coordinating orders, managing schedules, communicating with suppliers and installation teams, and ensuring our clients have an exceptional experience from start to finish.

You're someone who likes having every detail accounted for. You anticipate what's coming next, keep people informed and know how to adapt when plans change.

Reporting to our Project Coordination Department Manager, you'll work closely with our sales team, suppliers, installers and clients to help deliver successful workplace projects.

What you'll do

Project coordination and delivery

• Coordinate furniture orders, product deliveries and installations.
• Develop and maintain project schedules, track progress and manage changing timelines.
• Communicate with manufacturers, suppliers, installation teams and clients to keep projects moving.
• Monitor order status and provide timely, accurate updates to clients.
• Coordinate furniture installations, reconfigurations and other assigned project activities.
• Identify and resolve deficiencies, manage expectations and help ensure client satisfaction.

Administration and project support

• Enter and track orders, maintain accurate project records and coordinate required documentation.
• Obtain supplier quotations and assist with vendor selection based on project requirements.
• Support the preparation of quotations, proposals, tender submissions and information requests.
• Generate and issue invoices for completed projects.
• Coordinate post-project customer satisfaction surveys.
• Maintain accurate and up-to-date manufacturer and product information.
• Provide ongoing support to our sales team and assist with other project-related responsibilities as needed.

What you bring

• At least two years of experience in project coordination or a comparable role involving multiple schedules, stakeholders and deadlines.
• Strong organizational skills and exceptional attention to detail.
• The ability to manage competing priorities, adapt quickly and remain composed when plans change.
• Clear, professional written and verbal communication skills.
• A client-focused approach and a genuine commitment to providing excellent service.
• Confidence working with suppliers, contractors, colleagues and customers.
• Intermediate to advanced proficiency with Microsoft Office and comfort learning business software and database systems.
• The ability to prepare and maintain accurate schedules, estimates and project documentation.
• Strong problem-solving skills, sound judgment and a proactive approach to getting things done.
• The ability to work independently while contributing to a collaborative team.

Experience in commercial furniture, construction, interiors or a related project-based industry would be an asset.

Why Blackburn Young?

Big projects. Small-business culture.

We work on exciting workplace projects while maintaining the personal relationships and collaborative spirit of a smaller organization.

You'll be part of a team that supports one another, takes pride in its work and knows how to enjoy the journey along the way.

You'll find variety, responsibility and the opportunity to see the direct impact of your work as projects move from planning through to completion.